Reimbursement Process

For a more in-depth review of the required documentation, download the JobsOhio Reimbursement Guide.

EXCEL INVOICE / TRAINING SUMMARY

• Templates for these can be found below.
• Invoices must be listed in chronological order from oldest to newest to mirror the required Consolidated PDF.
• If your Agreement has a training incentive, training must be organized in chronological order, based on the training end date, from oldest to newest.

CONSOLIDATED PDF OF INVOICES AND PROOFS OF PAYMENT (POP)

• Invoices and PoP should be in one consolidated PDF file in chronological order from oldest to newest based on the invoice date. It should be ordered with the invoice first, followed by its corresponding PoP.
• Verify invoices only include Eligible Costs from the Agreement. Taxes and fees are not considered eligible for reimbursement.
• Confirm costs incurred were directly by the Grantee or Borrower on the first page of the Agreement. JobsOhio cannot reimburse for costs incurred by any other entity but the entities listed in the executed Agreement.
• For a list of acceptable PoP, please refer to the JobsOhio Reimbursement Guide.

DISBURSEMENT CONDITIONS

• Not all Agreements have disbursement conditions. Reference your executed Agreement to determine if you have this requirement.
• Documentation must be submitted indicating the disbursement conditions have been met

Once the required documentation is ready, click “Submit Reimbursement Request” below to begin the request.

Please note once a Request for Reimbursement is submitted to the PPT, the assigned PPT member will review the request within 30 days as stated in the executed Agreement. If everything is submitted in the required format the first time, JobsOhio estimates it will take 4-6 weeks for funds to reach the Grantee’s or Borrower’s account. Per the executed Agreement, if the PPT member has any questions, they will reach out to the Reimbursement Contact for an update. Once the new documents are submitted, the 30-day review timeframe restarts.